So, my day has been spent testing out dictation and transcription software from Philips. I wouldn’t go so far as to say it was “fun”, but learning new things and testing new technology is always a valuable experience. Here is a “non-salesy” breakdown of what it does and how it works.

I started with SpeechLive, the online (Cloud based) version of their solution. Basically, it is an online repository to store dictations. To get the dictations into the system you can either use the mobile app, the desktop sync tool which automatically uploads new dictation files from a Windows folder (Applicable if you have a physical dictation device and dock connected to your computer), use the upload dictation function in the browser, or record a dictation directly through the browser.

Once the dictation is uploaded, there are options to run speech recognition to create a document, use their transcription service, or assign to a typist automatically using a configured workflow.

Once the transcription is complete, you get a notification to let you know. Pretty simple really. You could use this platform on it’s own as a true cloud-based dictation and transcription solution for your firm. It means you avoid the requirement for an on-premise server, you can upload to the system while not in the office, and a typist could transcribe it from anywhere (Such as offshore processing if you’re that way inclined). If you used the built-in services, it could be transcribed for you as soon as you upload it. Pretty cool in my opinion.

I then moved on to adding the SpeechExec Pro Dictation and Transcription software which gets installed on to your desktop/laptop computer. This software can work stand-alone (Ie, just using local files on the computer), across a network, or integrated to SpeechLive.

I tested it with SpeechLive integration configured. It allowed me to automatically sync the dictations and transcriptions between authors and typists without the need for a server, or any complex configuration. As soon as I imported a dictation, it synced to SpeechLive, which assigned my typist and sent it to their computer for processing in SpeechExec, all without the requirement for a server. The dictations are all backed up in the cloud too, so I don’t need to worry about that either. SpeechExec also includes integration with Dragon for speech recognition to complete the “best of breed” solution for legal.

In summary, I would consider implementing a solution like this if;

1. I was trying to migrate my firm to cloud-only (No on-premise server requirement)
2. I have more than one office (It makes inter-office sharing a breeze)
3. I don’t have a typist/legal secretary available to complete the transcriptions (You could use the built-in service)
4. I would like to have some back-office functions completed by someone who doesn’t work in my office (You just create them a login and assign them dictations to transcribe)
5. I don’t want to carry my mobile and dictation device everywhere (You can just use your mobile phone)
6. I can’t wait until I return to the office for transcribing to start (Upload and assign the dictation from anywhere)

I’m sure there are other reasons, but these are the ones I can think of.

If you have any questions then please, reach out to the team at ServiceScaler.

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