Lawyers, mediators, arbitrators, if you are doing meetings via video conference then this video is a MUST WATCH!

Automatic transcription of online meetings in a few clicks without buying or installing any new software.

Microsoft Stream is included with (most) Microsoft 365 Subscriptions, and has a feature which will transcribe videos imported to the platform.

In this video, we show you how you can record Teams meetings, get them transcribed automatically, and how you can search for things that have been said during these meetings.

We missed demonstrating how to download them, but will upload another video showing how you can import recordings from other platforms (Like Zoom), and how to download the and covert transcription files.

TRANSCRIPT

hey guys rob here from servicescaler so yesterday i put up an update video and i was talking about how i got closed captions on my video and it was using microsoft stream so a couple of people dm’d me about it and just asked hey how do we use stream how do you get to it are we licensed for it so today’s video is just an update on that uh what licensing you’ll need to get access to stream and how you use it and in the context in which it’s valuable as well what it’s a use case is so the first thing that i’m going to do here is i’m going to just run through basically which licenses you will need so stream isn’t included in all office 365 or microsoft 365 subscriptions it’s only when you move to business standard or higher so if you have microsoft 365 and you’re licensed for the applications on your desktop computer and higher than that stream will be included as part of your package uh also in e-series licensing so enterprise licensing education licensing and a few other licensing tiers it is available but if you’re just using exchange online or business basics so just with the online applications it’s not available on that you will need to upgrade your license so how do we push things up into stream to get them transcribed so the good use case for this is lots of firms are now using teams particularly to engage with their clients uh court hearings all sorts of stuff so um there’s plenty of advantages to having all of that transcribed because it gives you the ability to search for it and we’ll actually go through that and i’ll show you how to search through the videos in stream that have been transcribed so you’ll be able to find bits of content also how to extract the uh transcription files out of there as well so you just have them as text files and you can use them elsewhere so that they’re searchable and you can find stuff you’ve discussed in a meeting now the only caveat to that is you need to be the meeting host so you need to be the initiator of the meeting uh so that you can record it and push it through into your stream and we’ll have a book at how to do that now so first thing i’m going to do is share my screen and what we can see here is my calendar in teams now i’m going to start a meeting so not a scheduled meeting this is just one that i’ll fire up and get going here now call this meeting stream demo and join okay so the first thing that we need to do is we actually need to record our meeting so to record the meeting we go up to the little ellipses up here more actions and start recording so what it’s doing now is it’s just recording the meeting it’s going to record both the video and the audio you can see the little notifications pops up here now you’re recording and it’s going to at the end of that meeting once i finish recording it’s going to automatically push that into stream for me so if you’re a licensed user of stream and it’s part of your microsoft 365 package all recordings that get done in teams from meetings you initiate will be uploaded to stream uh into my content and i’ll show you how to get there and have a look at that so what we’ll do is we can either just stop recording here or i can just leave the meeting and that will finish the recording process and that will be off doing its thing in the background so to get to stream what we’re going to do is we’ll fire up a browser [Music] we’ll go to office.com over on the left hand side down the bottom we can see all apps so we’re going to select that and this will display all of our apps we can see over here on the left hand side we have stream okay so this is how we find stream now to find the recording that i just did from teams we go to my content videos and what we can see there is the most recent upload from me was stream demo now the videos aren’t automatically transcribed there is one step that we need to do for the transcription to work so we’ll go edit on the video details and what we need to do is select a video language i haven’t found a way to default this yet so if anybody knows a way to default this so it will automatically transcribe i’d love to hear it okay now that we’ve selected that we can see captions over on the left hand side here auto generate a caption file so what we’re going to do is we’re going to apply that and now we wait so while that’s doing its thing i’m going to pause the recording and we’ll come back in a minute okay and we’re back so i’ll share my screen out again so i received the email here that uh your main recording is here stream demo so it sent me that email automatically to notify me that my transcription is done so if we jump back to the stream window what i can see here is that i now have a transcript over on the right hand side now there’s a couple of things that we can do with this um so we can obviously download the video we can update details we can trim the video there’s a few bits and pieces we can do which is great one of the most powerful things about having a video transcribed particularly a recording of a teams meeting that you have is that you can go back and search for that content now so when something’s trapped in a video it’s pretty hard to go and do a text search for the content but what we can do here is we can now search through the videos based on what we’d identified in the transcription so for example if i go notifications we can see stream demo comes up and you can see the little notification pops up here so if you’re working with a client for example and you were discussing something and you can’t remember in which meeting it was and you need to go back and have a look at your notes um this is a great way that you can do it or you can search through all the content from all of your previous recordings and go back and find it so really really powerful stuff if you do need some assistance on how to get going with stream how to search for stuff in there how to set it up or how it can be applied or whether you have the right licensing or whether you need new licensing feel free to reach out to the team and i this is our bread and butter stuff we do this day in day out love to hear from you and thanks again for watching